Your Privacy Is Important to Us
In the course of serving you as an individual client or as someone associated with a corporate or institutional client, Boyd Wolfinger may obtain personal information about you. Obtaining this information is important to our ability to deliver the highest level of service to you, but we also recognize that you expect us to treat this information appropriately.
This policy describes the types of personal information we may collect about you, the purposes for which we use the information, the circumstances in which we may share the information and the steps that we take to safeguard the information to protect your privacy. As used throughout this policy, the term “Boyd Wolfinger” refers to Boyd Wolfinger, LLC.
The Sources of Information
The personal information we collect about you comes primarily from the account applications or other forms and materials you submit to Boyd Wolfinger during the course of your relationship with us. We may also collect information about your transactions and experiences with Boyd Wolfinger relating to the products and services Boyd Wolfinger provides. In addition, depending on the products or services you require, Boyd Wolfinger may obtain additional information about you, such as your credit history, from consumer reporting agencies.
Finally, in the provision of financial services to you and subject to strict compliance with all applicable laws and regulations, information may be collected about you indirectly from monitoring or other means (e.g. recording of telephone calls and monitoring e-mails). In these circumstances, the information is not accessed on a continuous or routine basis, but it may be used for compliance or security purposes.
The Information We Have about You
If you deal with Boyd Wolfinger in your individual capacity (e.g. as a private client), or as a settlor/trustee/beneficiary of a trust, or as an owner or principal of a company or other investment vehicle established to invest on your behalf or on behalf of your family, etc., the typical information we collect about you would include:
* Your name, address and other contact details;
* Your age, occupation and marital status;
* Extensive financial information, including source of wealth, investment experience and objectives, risk tolerance and, in certain jurisdictions, representations required under applicable law or regulation concerning your financial resources;
* A head and shoulders photograph from, as applicable, your passport or driver’s license, as required by laws and regulations addressing due diligence and related matters; and
* A personal identifier such as your Social Security Number, etc.
If you are an employee/officer/director/principal, etc. of one of our corporate or institutional clients, the typical information we collect about you personally would include:
* Your name and contact details;
* Your role/position/title and area of responsibility; and
* Certain identifying information (e.g. passport photo, etc.) as required by laws and regulations addressing money laundering and related matters.
Of course, you are not required to supply any of the personal information that we may request. However, failure to do so may result in our being unable to open or maintain your account or to provide services to you. While we make every effort to ensure that all information we hold about you is accurate, complete and up to date, you can help us considerably in this regard by promptly notifying us if there are any changes to your personal information.
Our Use of Your Personal Information
We may use your personal information to:
* Administer, operate, facilitate and manage your relationship and/or account with Boyd Wolfinger. This may include sharing such information internally as well as disclosing it to third parties, as described in the following two sections, respectively;
* Contact you or, if applicable, your designated representative(s) by post, telephone, electronic mail, facsimile, etc., in connection with your relationship and/or account;
* Provide you with information, recommendations, or advice concerning products and services offered by Boyd Wolfinger; and
* Facilitate our internal business operations, including assessing and managing risk and fulfilling our legal and regulatory requirements.
If your relationship with Boyd Wolfinger ends, Boyd Wolfinger will continue to treat your personal information, to the extent we retain it, as described in this policy.
Disclosures of Your Personal Information to Third Parties
Boyd Wolfinger does not disclose your personal information to third parties, except as described in this policy. Third party disclosures may include sharing such information with non-affiliated companies that perform support services for your account or facilitate your transactions with Boyd Wolfinger, including those that provide professional, legal or accounting advice to Boyd Wolfinger. Non-affiliated companies that assist Boyd Wolfinger in providing services to you are required to maintain the confidentiality of such information to the extent they receive it and to use your personal information only in the course of providing such services and only for the purposes that Boyd Wolfinger dictates.
We may also disclose your personal information to fulfill your instructions, to protect our rights and interests and those of our business partners or pursuant to your express consent. Finally, under limited circumstances, your personal information may be disclosed to third parties as permitted by, or to comply with, applicable laws and regulations; for instance, when responding to a subpoena or similar legal process, to protect against fraud and to otherwise cooperate with law enforcement.
You should know that Boyd Wolfinger will not sell your personal information.
Information Security: How We Protect Your Privacy
Boyd Wolfinger is committed to protecting the privacy and confidentiality of your personal information. We limit access to your personal information to authorized Boyd Wolfinger employees or agents and, as described above in Disclosures of Your Personal Information to Third Parties, our service providers are held to stringent standards of privacy. We also maintain physical, electronic and procedural safeguards to protect the information against loss, misuse, damage or modification and unauthorized access or disclosure. Some of the other central features of our information security program are:
* The use of specialized technology such as firewalls;
* Testing of the security and operability of products and services before they are introduced to the Internet, as well as ongoing scanning for publicly known vulnerabilities in the technology;
* Internal and external reviews of our Internet sites and services;
* Monitoring of our systems infrastructure to detect weaknesses and potential intrusions;
* Implementing controls to identify, authenticate and authorize access to various systems or sites; and
* Protecting information during transmission through various means including, where appropriate, encryption.
Privacy and the Internet
The following additional information will be of interest to you if you access Boyd Wolfinger products or services through one or more Boyd Wolfinger Web sites:
* Users of private Boyd Wolfinger Web sites are required to identify and authenticate themselves prior to accessing our services. Generally, identification and authentication take place through the use of your user name and a password, or with a Personal Identification Number (PIN).
* The private Boyd Wolfinger Web sites are built upon a secure infrastructure with multiple layers of protection, including measures ranging from proper physical security of our machines to system intrusion detection capabilities. Within such private sites, Boyd Wolfinger uses industry standard encryption technologies to protect your information from external compromise.
* Security is a cooperative effort between Boyd Wolfinger and the users of the Boyd Wolfinger Web sites. Please remember that your password and PIN are personal to you and should not be made available to any other person. Also, you should discontinue their use and notify us if you have any reason to suspect that someone else may be using them.
* “Cookies” are small text files consisting of information stored by your Web browser. This information is used for administrative purposes and to improve your experience with our Web sites. For example, this information helps authenticate you (i.e. verify that you are who you say you are), an essential component of site security. Cookies also make it easier for you to navigate a Boyd Wolfinger Web site by, among other things, “remembering” your identity so that you do not have to input your password multiple times as you move between pages or services. You can set your Web browser to inform you when cookies are set, or to prevent cookies from being set. However, if you decline to use cookies, you may experience reduced functionality, and declining to use authentication related cookies will prevent you from using the Web site altogether.
* “Clickstream” or similar data (e.g. information regarding which of our Web pages you access, the frequency of such access and your product and service preferences) may be collected and shared internally within Boyd Wolfinger in order to assess the usage, value and performance of our online products and services and, if you are a Boyd Wolfinger client, to suggest products or service offerings that may be of interest to you.
Other Privacy Policies or Statements; Changes to Policy
This policy provides a general statement of the ways in which Boyd Wolfinger protects your personal information. You may, however, in connection with specific products or services offered by Boyd Wolfinger, be provided with privacy policies or statements that supplement this policy. This policy may be changed from time to time to reflect changes in our practices concerning the collection and use of personal information. The revised policy will be effective immediately upon posting to our Web site. This version of the Policy is effective January 1, 2009.
You are entitled to access any personal data about you held by Boyd Wolfinger by sending a written request. You may be required to supply a valid means of identification as a security precaution to assist us in preventing the unauthorized disclosure of your personal information. We will process your request within the time provided by applicable law. You are also entitled to have Boyd Wolfinger modify or delete any information that you believe is incorrect or out of date.
Boyd Wolfinger may occasionally contact you by post or electronic mail, facsimile, telephone, etc., with details of products and services that we believe may be of interest to you. If you do not wish to be contacted in this way, if you wish to exercise your rights of correction and access, or if you require further information regarding our privacy policies and practices please contact:
Harold Wolfinger
Boyd Wolfinger, LLC
1458 Columbia Rd NW, Unit 400
Washington, DC 20009